About submitting resolutions
Resolutions may be presented by Convocations or Diocesan Departments and Commissions or any Lay Delegate or Clergy Member.
Resolutions may be submitted any time before Council recesses for lunch on the first legislative day. Thereafter, a resolution must receive a two-thirds affirmative vote of approval of its introduction to Council. To be published on the diocesan website in advance of Council a Resolution on any matter must be e-mailed (MS Word attachment preferred) to firstname.lastname@example.org.
Any additional resolutions must be introduced before the lunch recess of the first legislative day of Council. Prepare 600 copies of the resolution and present them to Mrs. Janet Patterson, Chair of Annual Council Committee, on Nov. 7. They will be distributed at the Council.
Please be guided by the two formats:
A Model Resolution
Resolved, that resolutions submitted to any Council shall not include a preamble (“whereas” clauses); and be it further
Resolved, that any resolution or proposed Constitution or Canon change shall be followed by an explanation of the matter to be acted on by the Council.
Robert’s Rules of Order Newly Revised recommends that reasons for a motion not be in the motion or in a preamble, but be included in an attached explanation. This makes it clear that only the substance of the resolution is being acted on. A statement of the effect of the resolution can be included.
The name(s) of the person or persons submitting a resolution must be included on the document.